Programme Dashboard
Programme Dashboard — 19 Oct — current baseline, 19 Oct 2026
Current baseline, 19 Oct 2026 (PM File v0.1). Where earlier sections on this page differ, this one governs; they are kept as history.
| Measure | 19 Oct 2026 |
|---|---|
| Stage / status | S0 / AMBER |
| EV pages | EV-0001–EV-0243 (next free EV-0244) |
| Gmail drafts | 58 reviewed: 24 READY (20–23 Oct), 26 NOT YET, 8 DON’T SEND; WG/Cadw/Senedd drafts being superseded |
| Emails sent by the send flywheel | 0 (starts 20 Oct) |
| Research cycles | 14; alerts 0 |
| Replies received 19 Oct | 2 (WG 26-0010; Cadw 27589) |
| Cash spent | £0 |
| Open risks / issues | See 1003 |
Programme Control Snapshot — 17 October 2026
Stage: S0 Start-up & Initiation. Next gate: G0, 18 December 2026. Dashboard reconciled against live HubSpot ledger and Gmail pipeline as at 17 October 2026 23:00 BST.
| Measure | Current | Control interpretation |
|---|---|---|
| Overall status | AMBER | Controllable; active prioritisation of evidence preservation and statutory clocks required. |
| G0 decision | 18 December 2026 | Four project PIDs remain working baselines; decision pack targeted for preparation mid-December. |
| Primary management priority | Evidence preservation & recovery | Prevent irreversible loss while protecting FOI/EIR/SAR/internal-review and preservation deadlines. |
| Quality rule | Acceptance-test driven | Receipt, acknowledgement or administrative closure is not treated as evidential completion. |
Key near-term clocks (as at 17 Oct 2026)
| Authority / Ref | Deadline / Status | Management action |
|---|---|---|
| South Wales Police FOI 1264/26 | 09 November 2026 | Clock running after 16 Oct auto-ack. |
| MOD FOI2026/23272 | 09 November 2026 | Acknowledgement logged; response target held. |
| ATISN 26-0010 (retention schedules) | 06 November 2026 | Acknowledgement received; chase prepared if required. |
| HMLR SAR | 28 October 2026 | Statutory deadline monitored. |
| Cadw ATISN 27589 | 26 October 2026 | Response due; escalate if incomplete. |
| Vale FOI 00210772 internal review | Outstanding | Chase draft ready; further formal chase staged. |
Gmail / HubSpot execution mirror (ROLE-ADM)
Private ledger ticket 439263345912 holds the current draft-not-sent versus inbound snapshot. New material staged 17 October (not sent without human review):
- Original late-1970s South Glamorgan County Treasures inventory request (Vale FOI Unit + Glamorgan Archives).
- Cross-institution contradiction packs (Cabinet Office, MoJ, Amgueddfa Cymru ironwork, Vale, Cadw, HMCTS, CPS, PEDW, HMLR, TNA, MOD, NLW/Heneb, Senedd, Parliament Archives, selected legal firms).
Automations foi-inbound-triage and foi-clock-harvest continue to keep HubSpot tickets, Gmail drafts (48-hour hold) and wayback catalogue aligned. Grok does not send.
Four-project position
| Project | Current management focus |
|---|---|
| P1 Evidence & Archive | Evidence exhaustion, preservation, archive/public-authority responses, core conveyances, County Treasures original inventory lead. |
| P2 Title, Justice & Accountability | Title chronology, HMLR/ICR control, current authority responses, remedy routes; fraud/conduct stream remains parked. |
| P3 Artefacts | Continue candidate census with source/provenance traceability. |
| P4 Tŷ Mawr Replica Museum | Continue evidence-graded reconstruction and museum feasibility independently of FOI completion. |
Reporting and control architecture
HubSpot is the private execution ledger. WordPress is the public programme/evidence record. The Project Mandate controls purpose; the Project Brief defines outputs and controls; the Project Plan and S0 Control Register define delivery; Highlight Reports provide periodic management information; the PRINCE2 registers control risk, issue/change, quality, lessons and decisions.
See Mandate · Brief · Project Plan · Delivery Breakdown · PRINCE2 Control Registers · October S0 Control Register · Highlight Reports.
Operational reconciliation — 19 October 2026
Current CRM baseline: 305 tasks (201 NOT_STARTED, 48 WAITING, 21 IN_PROGRESS, 35 COMPLETED); 111 open tasks flagged overdue; 72 open tasks have priority NONE. The separate past-date flag is not interchangeable with the overdue flag. There are 70 tickets and 27 direct task-to-ticket associations; no ticket is currently in the Closed stage.
Communications safety: 22 task records mirror drafts explicitly labelled DON’T SEND. Ten were quarantined on 19 October as WAITING / LOW for review on 26 October, preserving the full body and Gmail draft identifiers; 12 remain to triage. No emails were sent.
Critical control dates: Llandough Community Council meeting 22 Oct; Cadw ATISN 27589 due 26 Oct; HMLR SAR due 28 Oct; conditional ICO decision 29 Oct; OC2 exception trigger 6 Nov; South Wales Police FOI 1264/26 and MOD target 9 Nov; ICR target 13 Nov, window control 18 Nov. Verify live status and the applicable clock before action.
Recovery loop: trigger → preserve original and provenance → catalogue/hash where available → update case ticket → associate to work package/project → assign owner, priority, next action and justified due date → test acceptance → record exception/lesson and next review. Acknowledge-only is not completion; each cycle requires a dated record. No automatic merges, deletions or sending.
Page version & change log
Current version: 1.2.0
| Version | Date (UTC) | Editor (human or agent name) | Change | Source / evidence |
|---|---|---|---|---|
| 1.0.0 | 2026-10-18T15:21Z | Tab (for Sion Buckler) | Footer standardised; no content change | Editing Protocol, 18 Oct 2026 |
| 1.1.0 | 2026-10-19 | GPT-6 | Added live CRM baseline, held-draft safety control and preservation-first recovery loop | HubSpot live audit, 19 Oct 2026 |
| 1.2.0 | 2026-10-19T21:10Z | Tab (for Sion Buckler) | Added current baseline section (19 Oct 2026): 19 Oct snapshot; earlier content kept | Sion Buckler, 21:59 BST 19 Oct 2026 (PRINCE2 update and PM File); sources: send-readiness list, 19 Oct WG letters, research cycle 14, task ledger |
Agents and editors: follow the Editing Protocol.