Project Brief
Part of Workstream: evidence recovery. Project Brief (originally wiki page 875) was copied unchanged on 19 October 2026; this site stands alone, so evidence references are given as plain IDs (e.g. EV-0249). All PRINCE2 pages →
Page ID: 875 · Title: Project Brief · Evidence status: Not yet labelled — see the Editing Protocol · Version: 1.1.0 · Editing Protocol
About this page type → Read the Docs#prince2-brief
Project Brief — current baseline, 19 Oct 2026
Current baseline, 19 Oct 2026 (PM File v0.1). Where earlier sections on this page differ, this one governs; they are kept as history.
Background
Great House Farm / Tŷ Mawr, Llandough-juxta-Penarth, part of the Cedwyn Estate. Possession: BP Properties Ltd v Buckler [1987] EWCA Civ 2 (CA, 31 Jul 1987). The family case is that the judgment should be reopened on fraud/concealment grounds; no court has so found.
Objectives
| Target | Objective |
|---|---|
| Scope | Every record or artefact for the estate identified and given a closure status |
| Time | S0 complete at G0, 18 Dec 2026; no statutory or review deadline missed |
| Cost | £0 cash until free routes are answered (free admin first); S0 tolerance £0–£800 |
| Quality | Every claim cites an EV page or is marked PENDING / HYPOTHESIS / SOURCE PENDING |
| Benefit | Evidence position sufficient to decide whether to apply to reopen the 1987 judgment |
| Risk | No limitation, preservation or review window lost |
Scope
| In | Out |
|---|---|
| The whole Cedwyn Estate, about 40–45 parcels (CH-004) | Farm history and research narrative (lives on the wiki, not in PM products) |
| FOI/EIR, SAR, complaints, reviews, ICR | Legal advice; any court step before written advice |
| Archive and HMLR copies once free routes are answered | Spending before free routes are answered |
| Public record: wiki and bucklerfamily.estate sites | Publishing personal data or SAR replies |
| Outbound email from Sion’s Gmail under his 19 Oct authority | Phone calls and orders by Tab |
| Research flywheel (6-hourly), debrief, send flywheel | Other farms of the same name (Kissed Frogs register) |
Constraints
- Free admin first (Sion, 18 Oct 23:40).
- One email per body; at most 1–2 per body per day; UK office hours; no cc/bcc.
- No accusation stated as fact; no threats; no admissions.
- Three banned phrases (Sion’s rule; not reproduced here) are never written.
- Sion is outside the UK: searchroom-only records need a proxy or paid copying.
Tolerances
| Area | Tolerance | Escalate to |
|---|---|---|
| Time | Statutory/review dates: 0 days. Plan dates: +5 working days | Sion, same day |
| Cost | £0 until free routes answered; then S0 £0–£800, each spend approved | Sion before any spend |
| Scope | Cedwyn Estate only | Change request |
| Quality | 0 unsourced claims; 0 banned phrases; 0 unchecked sends | Sion, same day |
| Risk | Any risk scored H/H with no response | Sion, same day |
| Benefit | Reopen decision at G0 may be “not yet” | G0 |
| Field | Entry |
|---|---|
| Derived from | Project Mandate (16 Oct 2026) |
| Brief date | 16 Oct 2026; restructured 18 Oct 2026 |
| Stage | S0 Start-up & initiation |
| Next gate | G0, 18 Dec 2026 |
| Status | Submitted to the Executive; acceptance TBC — Sion to confirm |
1. Project definition
Background
Great House Farm / Tŷ Mawr, Llandough-juxta-Penarth. Possession: BP Properties Ltd v Buckler, Court of Appeal 31 Jul 1987 [EV-0080]. Farmhouse first registered 1983 (WA240304), merged into WA231076 on 2 Feb 1987 [PENDING: EV-0066].
Objectives
| Target | Objective |
|---|---|
| Scope | Every surviving record or artefact identified and given one of five closure statuses |
| Time | S0 complete by G0, 18 Dec 2026 |
| Cost | Within S0 cost tolerance £0–£800 (1348) |
| Quality | Every claim cites an EV page, or is marked PENDING or HYPOTHESIS |
| Benefit | An auditable evidence position for later title, remedy and accountability decisions |
| Risk | No statutory, limitation or preservation deadline missed |
Desired outcome
A complete, auditable evidence position: every item obtained and verified, or closed as destroyed, missing, classified/withheld, or ruled out.
Scope and exclusions
- In: FOI/EIR, subject access requests, complaints with remedy routes, archive and HMLR copies, court production/preservation applications where holders refuse.
- In (CH-004, 18 Oct): the whole Cedwyn Estate, about 40 parcels.
- Out: action on any fraud, concealment or government-involvement finding that meets a threshold — separate parallel project (P2).
- Out: legal advice. Research support only.
Constraints and assumptions
See PID and Plan — assumptions.
Tolerances
See PID — tolerances.
Users and interfaces
- Users: Sion Buckler and family.
- Interfaces: HM Land Registry and the ICR; Glamorgan Archives; NLW; TNA; Vale of Glamorgan Council; Llandough Community Council; Cadw / Welsh Government; Heneb; Wales Office; MoD; HMCTS / MoJ; solicitors (not engaged).
- Systems: this wiki (public record); HubSpot (private execution ledger, D-002).
2. Outline business case
No title, remedy or accountability route can be assessed without a complete evidence base. Full case: Business Case.
3. Project product description
| Field | Entry |
|---|---|
| Title | Closure-tested evidence position |
| Purpose | Basis for every later title, remedy and accountability decision |
| Composition | Evidence Register (EV pages); Pending Evidence; Closure Log; custodian and route matrix; title-chain reconstruction; estate parcel table |
| Derivation | Archives, HMLR, public authorities, courts, press, family papers |
| Customer quality expectations | Every item traceable to its source in two clicks; nothing overstated |
| Acceptance criteria | Every identified item carries one of: Obtained; Destroyed; Missing; Classified/withheld; Ruled out — lost forever, each with its basis |
| Acceptance method | Executive review at end of S3 |
| Acceptance responsibilities | Executive (Sion Buckler, TBC — Sion to confirm) |
Closure statuses
| Status | Required basis |
|---|---|
| Obtained | Catalogue reference, provenance, verification status |
| Destroyed | Source and date of that determination |
| Missing | Search trail showing where it should have been |
| Classified / withheld | Exemption or basis cited |
| Ruled out — lost forever | Reasoning documented |
Trigger events (outside this project)
| Trigger | Threshold |
|---|---|
| Fraud | A specific person’s deliberate dishonesty that was an operative cause of a material outcome (Takhar v Gracefield [2019] UKSC 13) |
| Concealment | A relevant fact intentionally concealed, engaging limitation postponement (Canada Square v Potter [2023] UKSC 41) |
| Government involvement | A public body acted unlawfully or in breach of duty in a way that is actionable or reportable |
A missing file, a contradiction or an unverified premise is not a trigger.
4. Project approach
- Map every route against each holder’s policy and law; then request, follow up, complain, and apply to court only after legal advice (DEP-03).
- Catalogue, provenance-check and verify everything obtained (EV pages).
- Research flywheel every 6 h for new sources.
- Sion makes all external contact; Tab researches, drafts and maintains the wiki.
5. Project management team
Page version & change log
Current version: 1.1.0
| Version | Date (UTC) | Editor (human or agent name) | Change | Source / evidence |
|---|---|---|---|---|
| 1.0.0 | 2026-10-18T15:19Z | Tab (for Sion Buckler) | Footer standardised; no content change | Editing Protocol, 18 Oct 2026 |
| 1.1.0 | 2026-10-19T21:09Z | Tab (for Sion Buckler) | Added current baseline section (19 Oct 2026): Current baseline: background, objectives, scope in/out (Cedwyn Estate ~40–45 parcels), constraints, tolerances; earlier content kept | Sion Buckler, 21:59 BST 19 Oct 2026 (PRINCE2 update and PM File); sources: send-readiness list, 19 Oct WG letters, research cycle 14, task ledger |
Agents and editors: follow the Editing Protocol.