Project Plan
Part of Workstream: evidence recovery. Project Plan (originally wiki page 876) was copied unchanged on 19 October 2026; this site stands alone, so evidence references are given as plain IDs (e.g. EV-0249). All PRINCE2 pages →
Page ID: 876 · Title: Project Plan · Evidence status: Not yet labelled — see the Editing Protocol · Version: 1.2.0 · Editing Protocol
About this page type → Read the Docs#prince2-plan
Project Plan — key dates — current baseline, 19 Oct 2026
Current baseline, 19 Oct 2026 (PM File v0.1). Where earlier sections on this page differ, this one governs; they are kept as history.
| Stage | Content | Dates | State |
|---|---|---|---|
| S0 | Start-up & initiation; free-admin requests; ICR complaint | 16 Oct – 18 Dec 2026 (G0) | Current |
| S1 | Route mapping; follow-ups, reviews, ICO; paid copies if approved | After G0; dates set at G0 | Outline |
| S2 | Legal triage; any court application | TBC | Needs written advice (DEP-03) |
| S3 | Catalogue, verification, closure log | TBC | — |
| S4 | End-of-project report | TBC | — |
Key dates (2026, UK time)
| Date | Item | Owner |
|---|---|---|
| 20–23 Oct | 24 READY emails, one body per day, from 09:30 | Send flywheel |
| 20 Oct 17:00 | Clerk’s reply due on the 22 Oct meeting format | Clerk; Tab reminds |
| 20 Oct 19:00 | Briefing, Cllr George Carroll, Merrie Harrier | Sion |
| 21 Oct 10:00 | WG combined reply (26-0010 review, 27589, omnibus items), after final check | Send flywheel |
| 22 Oct 19:00 | Llandough CC meeting, Item 10 | Sion |
| 23 Oct | WG minister reply due (TO/HF/05677/26) | WG |
| 26 Oct | Due: IR/26/16 (Wales Office); Vale 00211557 | Bodies |
| 28 Oct | HMLR SAR due; MoD control; ICO step opens | HMLR; Sion |
| 29 Oct | LCC minutes and lessons published; CPS and Glamorgan Archives chases | Tab; Sion |
| 2 Nov | Highlight Report | PM |
| 6 Nov | ATISN 26-0009 due; HMLR copies not held → Exception Report | WG; PM |
| 9 Nov | SWP and MOD dates | Bodies |
| 13 Nov | ICR full complaint (ICR/090/26) target; control 18 Nov; outer ≈25 Nov | Sion; Tab drafts |
| 14 Dec | Internal review deadline: ATISN 26-0010 (and 27589 under WG practice) | Sion |
| 16 Dec | End Stage Report S0; S1 Stage Plan; Business Case update | PM |
| 18 Dec | G0: continue, revise or stop | Sion |
Critical path
HMLR SAR (due 28 Oct) → copies or refusal → OC2 only for what is refused (approval) → Form 1C analysis → ICR complaint (13 Nov) → End Stage Report → G0.
Changes since 18 Oct
- T14 “order OC2 now” replaced: SAR route first; OC2 only for what HMLR refuses (CH-012, CH-013).
- T10: ATISN 27589 answered 19 Oct (refused, s.14(2)); 26-0010 answered 19 Oct (not held).
- Outbound emails now sent by the send flywheel under Sion’s authority (CH-014).
| Field | Entry |
|---|---|
| Plan | Project Plan — Evidence Recovery |
| Derived from | Mandate and Brief (16 Oct 2026) |
| Stage | S0 Start-up & initiation |
| Baseline | Draft, 18 Oct 2026; set at G0, 18 Dec 2026 |
| Product scope | Product Breakdown Structure & Product Descriptions |
| Current stage detail | Stage Plan — S0 (current) and S1 (outline) |
| Work packages | Work Packages; activity WBS: Delivery Breakdown |
Stages
| Stage | Content | Start | End | State |
|---|---|---|---|---|
| S0 | Start-up & initiation | 16 Oct 2026 | 18 Dec 2026 (G0) | Current |
| S1 | Route mapping and request execution | After G0 | TBC at G0 | Outline |
| S2 | Follow-up, complaint remedy windows, court applications | TBC | TBC | Needs legal advice (DEP-03) |
| S3 | Catalogue, verification, closure log (five statuses) | TBC | TBC | — |
| S4 | End-of-project report to the Executive | TBC | TBC | — |
Schedule
Dates 2026, Europe/London. Pred = predecessor IDs.
| ID | Product / activity | Owner | Start | Finish | Duration | Pred | Status | Source |
|---|---|---|---|---|---|---|---|---|
| T01 | Project Mandate issued | Executive | 16 Oct | 16 Oct | 0d | — | Done | 874 |
| T02 | Project Brief drafted | PM | 16 Oct | 16 Oct | 1d | T01 | Done; acceptance TBC — Sion to confirm | 875 |
| T03 | PRINCE2 management set rebuilt | PM (Tab) | 18 Oct | 18 Oct | 1d | T02 | Done; review TBC — Sion to confirm | this set |
| T04 | Evidence Register, 210 EV pages | Tab (research) | 18 Oct | 18 Oct | 1d | — | Done | 4517 |
| T05 | Research flywheel cycle every 6 h, each with an update to Sion | Tab (research) | 16 Oct | 18 Dec | Recurring | — | Running | Sion, 18 Oct 15:15 |
| T06 | Council reply on meeting format (asked by 17:00) | Clerk (Paul Egan) | 16 Oct | 20 Oct | 4d | — | Waiting; sent? TBC — Sion to confirm | I-011 |
| T07 | Community drop-in, Cllr George Carroll, Merrie Harrier, 19:00 | Sion / family | 20 Oct | 20 Oct | 0d | — | Planned | 2945 |
| T08 | Cadw complaint: chase if no stage-one outcome | Sion | 20 Oct | 20 Oct | 0d | — | Planned | 1543 |
| T09 | Llandough CC meeting, Item 10, 19:00 | Sion | 22 Oct | 22 Oct | 0d | T06 | Planned | 2945 |
| T10 | Due: IR/26/16; ATISN 27589; Vale 00211557 | Wales Office; WG; Vale | — | 26 Oct | — | — | Waiting | 1543 |
| T11 | Due: HMLR subject access request; MoD escalation control | HMLR; MoD | 1 Oct | 28 Oct | — | — | Waiting | 1543 |
| T12 | Meeting minutes, outcome and lessons published | Sion / Tab | 22 Oct | 29 Oct | 5d | T09 | Planned | 2945 |
| T13 | s.12 next step: narrow to 2002–2006 or internal review | Sion | 23 Oct | TBC | — | T09 | Not started | I-014 |
| T14 | Order HMLR OC2 copies (C-01 to C-06) | Sion | 19 Oct | 19 Oct | 1d | — | Not started | C-01–C-06 |
| T15 | HMLR copies received | HMLR | 19 Oct | TBC | TBC | T14 | — | R-007 |
| T16 | Analyse Form 1C and certificate; update title chain (AC-006) | Tab (research) | T15 | T15 + 3d | 3d (ESTIMATE) | T15 | Not started | I-004 |
| T17 | Retrieve 1965 conveyance from Sion’s inbox; add to EV-0042 | Sion | 19 Oct | 21 Oct | 3d | — | Not started | C-13 |
| T18 | DB/E/1–2 plan 19 and terrier: order (£17) or proxy photography | Sion | 19 Oct | TBC | TBC | — | Not started | C-07 |
| T19 | VG41 register sheet requested | Sion | TBC | TBC | TBC | — | Not started | C-15 |
| T20 | Heneb complaint outcome (five-week aim) | Heneb | — | 3 Nov | — | — | Waiting | 1543 |
| T21 | ICR full complaint (ICR/090/26) drafted and filed | Sion; Tab drafts | 2 Nov | 13 Nov (target) | 10 working days (ESTIMATE) | T16 | Not started | R-002 |
| T22 | ICR window control; outer date about 25 Nov | Sion | — | 18 Nov | — | T21 | Control | 1543 |
| T23 | Legal advice: route triage before any court step | Sion; adviser TBC — Sion to confirm | TBC | Before any court step | TBC | T16, T21 | Not engaged | DEP-03 |
| T24 | S0 End Stage Report; S1 Stage Plan; Business Case update | PM | 7 Dec | 16 Dec | 8d | T16, T21 | Not started | template |
| T25 | Gate G0: approve, revise or stop | Executive | 18 Dec | 18 Dec | 0d | T24 | Planned | 1543 |
| DMG-IN | Supply damages inputs (5 items: I-015 to I-019) | Sion | 19 Oct | TBC | TBC | — | Not started | I-015–I-019; R-013 |
Critical path
T14 → T15 → T16 → T21 → T22 → T24 → T25. Unknown: HMLR turnaround (T15). Copies not received by 6 Nov → Exception Report (R-007).
Dependencies
| ID | Depends | On | Type |
|---|---|---|---|
| DEP-01 | Remedy route (ICR complaint content, title challenge) | Form 1C and certificate (T14→T16) | External (HMLR) |
| DEP-02 | Limitation and the fraud/discovery argument | Evidence meeting the Takhar / Canada Square thresholds (Brief §5) | External (evidence) |
| DEP-03 | Any court step | Written legal advice (WP-31; WP-LEGAL) | External (adviser TBC — Sion to confirm) |
| DEP-04 | 1905 chain question (Lord Colum) | 1905 conveyance copy (C-06) | External (HMLR) |
| DEP-05 | Council s.12 next step | Outcome of 22 Oct meeting; the Clerk deferred matters to it | External (Council) |
| DEP-06 | Field-level estate parcel table | DB/E/1 reference table (C-07) | External (archive) |
| DEP-07 | VG41 origin of the green | VG41 register sheet (C-15) | External (registration authority) |
| DEP-08 | Searchroom-only records | UK proxy or paid copying (R-011) | External |
| DEP-09 | Wiki edits | One agent editing a page at a time (R-009) | Internal |
| DEP-10 | Damages figures (5298) move from ESTIMATE to firm | DMG-IN: damages inputs from Sion (I-015 to I-019) | External (Sion) |
Planning assumptions
- HMLR still holds WA240304 item 11 and supplies an official copy [PENDING: EV-0063].
- The 1905 conveyance is on the WA231076 file as a document referred to [PENDING: EV-0013].
- Standing of the client (executor) is established: TBC — Sion to confirm (WP-28).
- Sion makes every external request; Tab contacts nobody and orders nothing.
Costs
| ID | Item | Amount | Basis | Source | Status |
|---|---|---|---|---|---|
| C-01 | HMLR official copy (OC2): WA240304 item 11, Form 1C and solicitor’s certificate [PENDING: EV-0063] | £11 | PUBLISHED FEE (£11 per document, by post) | GOV.UK HMLR fees (opened 18 Oct) | Not ordered |
| C-02 | HMLR OC2: WA240304 item 7, form D23 and letter of 8 Apr 1983 [PENDING: EV-0069] | £11 | PUBLISHED FEE | GOV.UK HMLR fees | Not ordered |
| C-03 | HMLR OC2: WA240304 item 4, correspondence of 12 Apr 1983 [PENDING: EV-0070] | £11 | PUBLISHED FEE | GOV.UK HMLR fees | Not ordered |
| C-04 | HMLR OC2: WA240304 item 10, application of 23 Feb 1983 [PENDING: EV-0066] | £11 | PUBLISHED FEE | GOV.UK HMLR fees | Not ordered |
| C-05 | HMLR OC2: WA240304 item 5, undated letters [PENDING: EV-0064] | £11 | PUBLISHED FEE | GOV.UK HMLR fees | Not ordered |
| C-06 | HMLR OC2: 23 Feb 1905 Bute conveyance on WA231076 [PENDING: EV-0013] | £11 | PUBLISHED FEE; availability on the file TBC | GOV.UK HMLR fees | Not ordered |
| C-07 | Glamorgan Archives DB/E/1–2: plan 19 + terrier page, 2 images | £17 | QUOTE (ref 2026/4097, 24 Sep 2026; ex VAT) | 2922 | Not ordered; alternative: free searchroom photography |
| C-08 | Glamorgan Archives ACA/8/2 funds ledger, 53 images | £60 | QUOTE (ref 2026–3941, 7 Sep 2026) | 2922 | Deferred |
| C-09 | Glamorgan Archives rate-book search (UC/73/1–5), c.1880 | £50 | QUOTE (2026/4097) | 2922 | Optional |
| C-10 | Glamorgan Archives planning-committee search, 89/01396/OUT and 92/00671/RES | £50 | QUOTE (2026/4097) | 2922 | Optional |
| C-11 | Glamorgan Archives UDPE/S/1/68 plans, 5 images | £20 | QUOTE (2026/4097) | 2922 | Optional |
| C-12 | Glamorgan Archives D696 WGR plans/rentals search | £50 | QUOTE (2026/4097) | 2922 | Optional |
| C-13 | 1965 school conveyance (Vale FOI 00211027) [PENDING: EV-0042] | £0 | Already supplied (email 14 Sep 2026, Sion’s inbox) | 1097 | Sion to retrieve and upload |
| C-14 | FOI s.12 cost estimate (Council): Llandough CC, Clerk Paul Egan, 11 Oct 2026 [PENDING: EV-0193] | £0 to the project | FOI s.12 COST ESTIMATE, not a quote: “over 2240 minutes … 37 hours”; limit £450 at £25/h (18 h). 37 h × £25 = £925 (arithmetic) | 2717 | Refused under s.12; narrow (2002–2006) or internal review |
| C-15 | VG41 register sheet: entry, map, ownership section [PENDING: EV-0044] | TBC | No fee schedule opened | — | Not requested |
| C-16 | TNA IR 131/4/96 (Valuation Office 1910 map): paid search | TBC | Not quoted; TNA offered paid search | 2922 | Open |
| C-17 | RCAHMW aerial-photograph search | TBC | Price list LES16 (2026) on file; not costed | 2922 | Not placed |
| C-18 | Legal advice before any court step (WP-31; WP-LEGAL) | TBC | No quote held | — | Not engaged |
| C-19 | UK proxy for searchroom work | TBC | No quote held | — | Not arranged |
| C-20 | Sion Buckler — time spent on the case (litigant in person) | Hours TBC × £24/h | RATE BASIS: CPR 46.5(4)(b), PD 46 para 3.4 — £24/h where financial loss is not proved; 46.5(4)(a) where it is; cap two-thirds of represented costs (46.5(2)). Recoverable only under a costs order. | PD 46 para 3.4 (opened 18 Oct) | Hours TBC — Sion to confirm |
| C-21 | HMLR title register + plan downloads, 18–19 Sep 2026 (spent) | £14 per copy; total TBC | ACTUAL (GOV.UK Pay receipts, 3 refs) | 2922 | Paid |
Totals
| Category | Amount |
|---|---|
| Quotes held (C-07 to C-12) | £247 |
| Published fees (C-01 to C-06) | £66 |
| Sourced total | £313 |
| Estimates with a numeric basis | £0 (none) |
| Unpriced (C-15 to C-20) | TBC |
| Spent to date (C-21) | £14 per copy; total TBC |
| Cost tolerance (S0) | £0–£800 (1348) |
Losses and damages: separate page (Damages & Losses).
Tolerances
See PID.
Execution baseline and recovery priorities — 19 October 2026
Baseline reconciliation: HubSpot contains 305 tasks: 201 NOT_STARTED, 48 WAITING, 21 IN_PROGRESS and 35 COMPLETED. There are 111 open tasks flagged overdue; 72 open tasks have priority NONE. The separate past-date property is not interchangeable with the overdue property. Do not count completed or merely acknowledged work as a recovered artifact.
| Priority | Trigger / work | Required control |
|---|---|---|
| P0 — same day | Evidence may be destroyed, sold, overwritten or become unavailable; a statutory or limitation deadline is at risk. | Capture source and provenance immediately; preserve the original; calculate the clock from a documented trigger; set owner and next action; escalate any tolerance breach the same day. |
| P1 — deadline track | Llandough CC meeting 22 Oct; Cadw ATISN 27589 due 26 Oct; HMLR SAR due 28 Oct; conditional ICO decision 29 Oct; HMLR-copy exception trigger 6 Nov; SWP FOI 1264/26 and MOD target 9 Nov; ICR target 13 Nov, window control 18 Nov. | Keep separate case tickets and tasks; verify current status and send/receipt evidence before advancing a stage. Do not infer that a draft was sent. |
| P2 — evidence completion | Open records requests, archive leads, title-chain items and photographic/artifact recovery. | One task per next action, linked to the authoritative case ticket, work-package and project. Acceptance requires the artifact or a properly scoped, recorded search outcome. |
| HOLD — no outbound action | 22 draft-mirror tasks explicitly marked DON’T SEND; 10 quarantined on 19 Oct, 12 still to triage. | Preserve the full draft and Gmail identifiers; keep the hold state until each recipient, factual/legal accuracy, necessity and authorisation is reviewed. No bulk sending. |
Association and priority correction
There are 70 ticket records in open stages and 27 directly associated tasks. Reconcile these links against the programme hierarchy before treating the dashboard as complete. Company duplicates are eight duplicate-domain pairs; 172 of 180 contact records have no value in the textual company field, which must be checked against actual associations rather than treated as proof of a broken link. No merge or deletion is authorised by this audit.
Repeatable cycle
On each inbound item or scheduled run: preserve → catalogue → update case ticket → associate task to WP/project → calculate deadline → set priority/owner/next action → verify acceptance → record lesson and next review. Use a stable source reference/message ID and, where available, file hash to avoid repeat work. A new event reopens the loop. An automation or agent must record that the cycle ran; never imply background monitoring without a run record.
Page version & change log
Current version: 1.2.0
| Version | Date (UTC) | Editor (human or agent name) | Change | Source / evidence |
|---|---|---|---|---|
| 1.0.0 | 2026-10-18T15:19Z | Tab (for Sion Buckler) | Footer standardised; no content change | Editing Protocol, 18 Oct 2026 |
| 1.1.0 | 2026-10-19 | GPT-6 | Added live execution baseline, deadline priorities and deterministic recovery cycle | HubSpot live audit and current deadline register, 19 Oct 2026 |
| 1.2.0 | 2026-10-19T21:09Z | Tab (for Sion Buckler) | Added current baseline section (19 Oct 2026): Stages and key dates to G0; changes since 18 Oct; earlier content kept | Sion Buckler, 21:59 BST 19 Oct 2026 (PRINCE2 update and PM File); sources: send-readiness list, 19 Oct WG letters, research cycle 14, task ledger |
Agents and editors: follow the Editing Protocol.