Communication Plan
| Audience | What | Channel | When | From |
|---|---|---|---|---|
| Executive | Outcomes of each change, decisions needed, blockers | WhatsApp (Tab) | As they happen; one line per outcome | Tab |
| Executive | Evidence workstream findings | WhatsApp (Tab) | Every 6 hours (research flywheel) | Tab |
| Executive and Senior Users | Highlight reports | This site, Reports | At least weekly and after major changes | Project Manager |
| Public readers | The record itself | Estate sites; campus at bucklerfamily.estate | Continuous | Estate |
| Public bodies and archives | Records requests | Gmail, sent as the Executive, one per body per day, UK hours | Daily send slot 09:20 (UK) | Executive (Tab prepares) |
| Internal ledger | Send tasks, notes, privacy run record | HubSpot Programme deal (private) | Each action | Tab |
| Diary | Meetings, deadlines | Google Calendar and reminders | As scheduled | Tab |
| Change record | What changed on each site | Change logs (Cloudflare change log with undo steps; Git commit history; wiki change log) | Each change | Tab |
Rules: nothing outward and irreversible without the Executive; no personal contact details in public; case material framed as our case, prospective, not a finding.